Executive Producers are pivotal in the production of screenplays. Historically, this role has made many art forms possible. We believe the screenplay affords focusing on the public good and potentially receiving dividends from ticket sales. Unlike the Awards and Nomination Committees, the Executive Committee members are financially invested in the event’s success.
Goals:
- Sell 400 tickets at $35 each, totaling $14,000 (after giving away 100 tickets).
- Each of the 5 Executive Producers aims to receive $3,500.
Participation
Participation is open to anyone. Here’s what you can expect as an Executive Producer:
Benefits
- VIP Experience: Receive 4 tickets in your name, available at VIP guest check-in inside the theater lobby. You and your party will be greeted by the Executive Producer liaison and presented with a lei and photo in front of the photo wall.
- Flexibility: Attend every rehearsal and meeting or have limited involvement. Hands-on involvement is welcome but would be on a volunteer basis.
- Recognition: Optional printing of your name in the Hawaii Cannabis Awards Show Guide, given to all ticket holders.
- Memorabilia: 1 event t-shirt, 4 swag bags, 4 posters.
- Special Honors: Special recognition as an event producer during the event.
- Future Participation: First right of refusal to participate in next year’s event.
Note: Executive Producers are not eligible to win any awards but can nominate as many prospective awardees as desired. Your role in identifying and choosing award nominees is crucial due to your fresh perspective or extensive experience in Hawaii Cannabis.
Commitment
A $3,500 investment is required to participate as an Executive Producer. The aim is to make your participation impactful and feasible with minimal time commitment and ongoing communications as needed. Executive Producers are required to sign an investment agreement.
Financials and Sponsorship Packages
Revenue Calculation
- Total Ticket Sales Revenue: 400 tickets * $35 = $14,000
- Note: 100 tickets will be given to producers, award and nomination committee members, Mayor, Police Chief, dignitaries, promotions, and charities.
- Total Investment per Investor: $3,500
- Total Investment by 5 Investors: $3,500 * 5 = $17,500
- Desired Profit per Investor: 20% of $3,500 = $700
- Total Desired Profit for All Investors: $700 * 5 = $3,500
- Required Budget: Total Ticket Sales Revenue + Total Investment by Investors – Total Desired Profit = $14,000 + $17,500 – $3,500 = $28,000
Budget Outline
| Category | Item | Cost |
|---|---|---|
| Pre-Production Costs | Script Development and Revisions | $1,000 |
| Initial Marketing and Promotional Materials | $500 | |
| Salaries and Fees | Director | $2,500 |
| Cinematographer | $2,000 | |
| Sound Engineer | $1,000 | |
| Marketing Manager | $1,000 | |
| Actors/Actresses (10 x $400 each) | $4,000 | |
| Costume Designer | $500 | |
| Stage Manager | $500 | |
| Production Costs | Set Construction and Design | $2,500 |
| Costumes and Props | $1,000 | |
| Location Rentals (Hilo Palace Theater, Rehearsal Spaces) | $2,500 | |
| Equipment Rentals (Cameras, Lighting, Sound) | $1,500 | |
| Rehearsal Costs (Space, Catering) | $1,000 | |
| Post-Production Costs | Editing final piece for publishing online | $1,500 |
| Marketing and Promotion | Advertising (Print, Online, Social Media) | $1,000 |
| Radio Advertising | $2,500 | |
| Event Program Guide | $1,500 | |
| Promotional Materials (Posters, Flyers, Banners) | $1,500 | |
| Publicity Events and Press Kits | $500 | |
| Miscellaneous | Contingency Fund (Unexpected Expenses) | $2,000 |
| Insurance | $500 | |
| Total | $28,000 |
Contributions and Revenue Sharing
| Investor | Contribution | Percentage of Total Investment | Share of Profit |
|---|---|---|---|
| Investor 1 | $3,500 | 20% | $700 (20%) |
| Investor 2 | $3,500 | 20% | $700 (20%) |
| Investor 3 | $3,500 | 20% | $700 (20%) |
| Investor 4 | $3,500 | 20% | $700 (20%) |
| Investor 5 | $3,500 | 20% | $700 (20%) |
| Total Investment | $17,500 | 100% | $3,500 |
Revenue Breakdown
| Item | Amount |
|---|---|
| Total Ticket Sales Revenue | $14,000 |
| Total Investment by Investors | $17,500 |
| Total Desired Profit | $3,500 |
| Total Budget | $28,000 |
| Profit per Investor | $700 |
This setup ensures that each investor contributes $3,500, the total investment covers the budget, and each investor makes a 20% profit from ticket sales. Sponsorships will help bridge the gap between ticket sales revenue and expenses.
Important Dates
| Event | Date |
|---|---|
| Last day to join committee | Friday, September 30th, 2024 |
| Introductory committee meeting | July 31st, 2024 |
| Final committee meeting | May 31st, 2024 |
| Event Day | Saturday, June 14th |
This revised format ensures clarity and ease of understanding for potential investors and participants. Let me know if you need any further adjustments or additional details!